Booking, brewed right
The portal your gym, your trainers and your members all run on.
& Coffee replaces the spreadsheets, the WhatsApp groups and the paper sign-up sheets. One schedule, one member list, one place money comes in — and an app your members actually enjoy using.
Members and trainers join through their gym — no separate sign-up needed.
How it works
Three steps from sign-up to full schedule
Most gyms are live within a day. There's no hardware, no installation and nothing for your members to figure out.
Your gym gets set up
Set your opening hours, add your spaces, build your classes and lay out your weekly schedules. We keep it to the things you actually use.
Invite your team and members
Trainers get their own logins and schedules. Members get a personalised login from you — no public sign-ups you didn't approve.
Everyone books in one place
Classes, PT, events and specials fill up in the app. Payments, credits and attendance are tracked automatically.
For gym owners & admins
Run the whole operation from one dashboard
Scheduling, memberships, money and reporting stop living in five different places. You see what's booked, who's paid, who hasn't shown up and what's expiring — today.
Set up your gym once
- Spaces / studios, each with its own weekly schedule
- Opening and closing times set per individual day
- Class levels (Beginner / Intermediate / Advanced) you define
- Contract templates, waivers and gym documents
- Branded invite links for members and trainers
Classes & scheduling
- A class library with descriptions, durations and levels
- Drag-free weekly schedule builder per space
- A lead trainer plus unlimited assisting trainers per class
- Special classes — separately paid, one-off sessions and workshops
- One-on-one sessions booked on behalf of a member
Members & trainers
- Add members manually or invite them with a link
- Active, pending and past member states at a glance
- Members can belong to more than one gym without conflict
- Suspend, cancel or reactivate a membership in one click
- Trainers assigned across multiple spaces, with availability and contracts
Memberships, packages & payments
- Memberships with 1, 2, 3, 6, 12-month or custom terms
- Staged pricing — e.g. one rate for year one, another for year two
- Pro-rata first month, then a clean 1st-to-month-end cycle
- Class packages with credits and expiry dates
- Card payments through Paystack, plus outstanding-payment tracking
Shop & events
- Sell merchandise with your own product categories
- Discount codes and an automatic employee discount for trainers
- Order management from placement to collection
- Gym events with RSVPs or paid booking
Insight & reporting
- Bookings this week, including events and special classes
- Non-attendance list so nobody quietly drifts away
- Memberships expiring soon and upcoming member birthdays
- Membership breakdown report across the whole gym
For trainers
Show up knowing exactly what the day looks like
Your classes, your assists, your one-on-ones and the people in them — with the context you need before they walk in.
Your week, in one view
- Every class you lead or assist, across every space
- Set your availability so admins schedule around you
- Cancellations and assignment changes surfaced immediately
Clients & sessions
- One-on-one PT sessions with your own offerings and pricing
- Member health flags before the session, not after
- Workout tracking against the members you train
Everything else
- Contracts and onboarding handled in-app
- Publish articles and guidance to your gym's members
- Shop access with the employee discount applied automatically
- Message members and gym admin directly
For members
Their gym, in their pocket
Booking a class should take one tap. Everything else — credits, payments, PT, events, progress — sits behind it, ready when they want it.
Join and book
- Join your gym — or several — from one account
- Browse the weekly schedule by day, coach, level and space
- Book in one tap, or join the waitlist and get the spot when it opens
- Switch which gym you're viewing from any page
Memberships & credits
- Buy a membership or a class package straight from the app
- Pro-rata first month so you never pay for days you didn't get
- Credits always spend the soonest-to-expire first
- Full purchase history showing what each credit was spent on
Train and track
- Book personal training with the trainer you like
- Check in at the gym from your phone
- Workouts, body metrics and a vitality score over time
- Health flags shared safely with your coach
The extras
- My bookings — classes, PT, events and specials for the week ahead
- Gym events and special classes, with paid booking where needed
- Shop your gym's merchandise and track your orders
- Privacy controls over how your name appears to other members
Subscriptions & costs
Simple, per-gym pricing
Your members are never charged to use the app — they only pay you, for what they buy from you. Final pricing for gyms is being confirmed; the outline below shows how the tiers are structured.
Starter
Single space, getting organised
Pricing coming soon
Per gym, per month
- One space
- Class schedule & bookings
- Memberships & packages
- Member app access
Growth
Multiple spaces and a growing team
Pricing coming soon
Per gym, per month
- Everything in Starter
- Multiple spaces & trainers
- Events & special classes
- Shop & discounts
Pro
Full operation, full visibility
Pricing coming soon
Per gym, per month
- Everything in Growth
- Full reporting suite
- Contracts & documents
- Priority support
Card payments are processed through Paystack. Transaction fees charged by the payment provider are separate from your & Coffee subscription.
Own a gym or studio?
Request access and we'll set your gym up, import your schedule and get your members booking.